The Auxiliary Associate supports both the Stay & Play Program and the Auxiliary Office through a combination of direct child supervision and administrative assistance. This part-time, academic year position is ideal for an organized, dependable, fun-loving individual who enjoys working with children and contributing to a well-run, student-centered program environment.

Stay & Play Program Support (11.5 hours/week)

• Supervise groups of children ranging from Pre-K through Grade 5, with group size and age levels adjusted based on daily attendance needs.
• Maintain a safe, welcoming environment that encourages free play, positive social interaction, and age-appropriate learning.
• Support children in developing conflict resolution skills and respectful communication within mixed-age groups.
• Facilitate both indoor and outdoor play activities, weather permitting.
• Assist with daily set-up and clean-up of program spaces to ensure readiness, organization, and safety.

Auxiliary Office Support (7.5 hours/week - in office)

• Maintain accurate Veracross attendance records for all Auxiliary programs by cross-referencing enrollment data and generating trimester-based rosters.
• Organize, file, and maintain auxiliary program paperwork and records.
• Track attendance data and maintain accurate records to support billing processes.
• Assist with monitoring late fees and drop-in fees in coordination with office procedures.
• Provide general administrative support as needed to ensure smooth day-to-day program operations.

Work Environment & Physical Requirements

This role includes active supervision of children during play, as well as clerical work in an office setting. Candidates should be comfortable transitioning between indoor and outdoor environments (in various weather conditions) and supporting children across a range of ages for active supervision. A portion of the day may be sedentary when conducting office duties, while the remainder of the afternoon involves high mobility, including walking, standing and the ability to move quickly to ensure safety of children.      

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Nothing in this job description restricts Derby Academy’s right to assign or reassign duties and responsibilities to this position at any time. This position is “at will,” which means that either the employee or Derby Academy may terminate the employment relationship at any time, with or without notice, and for any reason or no reason.

Derby Academy is committed to building a diverse, equitable and inclusive educational community and does not discriminate on the basis of age, race, religion, gender, color, veteran status, physical ability, sexual orientation, national or ethnic origin or any other state or federally protected classifications. Derby Academy is an equal opportunity employer.

Derby Academy values inclusivity and encourages candidates from diverse backgrounds or who have experience in cultural competency work to apply.

• Experience working with children in a school, camp, or childcare setting is preferred
• Strong organizational skills and attention to detail
• Proficient using Google Suite and databases - prior experience with Veracross, Campbrain & SchoolPass a plus
• Ability to manage multiple responsibilities in both active and office-based environments
• Positive, patient, and professional communication style
• Ability to work independently and collaboratively as part of a team