POSITION DESCRIPTION

The Director of Auxiliary Programs is responsible for the leadership, management, and continued growth of Charlotte Preparatory School’s auxiliary programming, including After School, Studios, full-care days, evening and special event childcare, and Summer Camp. Working closely with the Chief Financial Officer this role ensures auxiliary programs are safe, well-organized, mission-aligned, financially responsible, responsive to families, and supportive of the School’s enrollment, retention, reputation, and net revenue goals. 

This is a full-time, 12-month, exempt position.

The employee will maintain a healthy learning environment that supports the Charlotte Preparatory School mission statement and upholds the four pillars of leadership: Respect, Integrity, Perseverance, and Courage. Charlotte Preparatory School is committed to sustaining a professional, inclusive, and collaborative environment where diversity in thought and culture is welcomed. 

Effective Date: July-August 2026

GENERAL DUTIES

Program Leadership

• Lead the planning, organization, and daily operations of Charlotte Prep’s Auxiliary Programs, including After School, Studios, full-care days, evening and special event childcare, and Summer Camp.

• Develop high-quality, mission-aligned programs that are safe, engaging, well-organized, and responsive to the needs of students and families. 

• Create and manage program calendars, schedules, staffing plans, registration timelines, and operating procedures. 

After School, Studios, and Summer Camp 

• Plan and manage After School, Studios, and Summer Camp programming from registration through daily execution.

• Develop age-appropriate offerings that reflect student interests, family needs, and the mission of Charlotte Prep.

• Coordinate internal and external instructors, vendors, and community partners to strengthen program offerings.

Staff Leadership

• Recruit, hire, onboard, schedule, supervise, and evaluate auxiliary program staff. 

• Set clear expectations for staff roles, responsibilities, communication, safety, and professionalism. 

• Provide coaching and support to ensure strong program quality and a positive student experience. 

Family Experience, Safety & Communication 

• Serve as the primary point of contact for families participating in Auxiliary Programs. 

• Communicate clearly and professionally with parents regarding program offerings, registration, schedules, expectations, and student needs. 

• Ensure programs operate with strong student supervision, attendance procedures, dismissal protocols, and emergency preparedness. 

Budget, Growth & Program Visibility 

• Work with the Chief Financial Officer to develop and manage auxiliary program budgets, pricing, expenses, and revenue goals. 

• Monitor participation, staffing, expenses, family feedback, and program performance to identify opportunities for improvement. 

• Work with the Director of Communications to promote programs and develop ideas that strengthen program quality, participation, family satisfaction, and the School’s reputation. 

PROFESSIONAL QUALIFICATIONS REQUIREMENTS

• Bachelor’s degree required.

• Prior experience leading school-based, camp, Studios, childcare, recreation, or youth programming required.

• Experience working with PK-8 students and families is strongly preferred.

• Prior experience hiring, supervising, training, and evaluating staff preferred.

• Demonstrated ability to manage program logistics, staffing, schedules, registration, budgets, and family communication.

• Strong understanding of student supervision, safety procedures, behavior management, and age-appropriate programming.

• Comfort using technology systems for registration, communication, data tracking, scheduling, and reporting.

• Ability to work flexible hours on occasion, including select evenings, full-care days, special events, and summer program periods.

PERSONAL CHARACTERISTICS

• Team-oriented with the ability to work effectively with all members of the Charlotte Prep community.

• Strong communication and organizational skills with high levels of attention to detail.

• Positive, enthusiastic, flexible, and warm personality.

• Strong work ethic, proactive, and success-oriented.

• Genuine respect and affinity for children, families, and the mission of Charlotte Prep. 

• Strong leadership presence with the ability to build trust with students, parents, staff and program partners. 

• Calm, professional, and solutions-oriented when responding to parent questions, student needs, staffing matters, and program logistics. 

• Entrepreneurial and mission-minded, with the judgment and adaptability to strengthen program quality, family experience, participation, and financial sustainability. 

SUPERVISION

Reports directly to the Chief Financial Officer.  

Please direct resume, cover letter, and references to Tim Ryan, Chief Financial Officer; tryan@charlotteprep.org.

Charlotte Preparatory School does not discriminate on the basis of race, religion, color, national or ethnic origin, or any other legally protected classification applicable to Charlotte Preparatory School in administration of its educational policies, employment policies, admissions policies, financial aid, athletic and other school-administered programs. Candidates from diverse cultural and ethnic backgrounds are strongly encouraged to apply.